FutureGen Girls Foundation

Personal Information Collection Statement (Version 26.05.2024)

FutureGen Girls Foundation Limited (FGG, we or us) is a non-profit charitable organization tasked with presenting the FutureGen Young Women Leaders Award (the Award) to remarkable teen girls on the path to fulfilling their potential as leaders, thinkers, and doers. The Award recognizes teen girls who have dedicated themselves to realizing their full potential through the development of future ready skills and leadership experiences culminating in empowering accomplishments. In the long run, the Award hopes to become an emblem of excellence recognised by schools, universities, companies, and institutes, enabling participants to enjoy a wide variety of opportunities.

We are committed to protecting the privacy and security of your personal data. This Statement outlines how we collect, use, disclose, and safeguard your personal data when you interact with our website, particularly when you:

• join the email list for FGG or the Award;
• register to become a member of the Award;
• sign up to become a volunteer;
• apply to become a mentor;
• offer to become a sponsor/donor;
• inquire about partnership opportunities.

Collection of Personal Data

When you engage in any of the above activities, we may ask for personal data that can identify you. This may include, but is not limited to:

• your name;
• your contact details (such as email address, telephone or mobile number, and mailing address); and
• your professional information (for subscribers to email list, volunteers, mentors, sponsors/donors or partnership inquiries) and/or education information (for subscribers to email list, members or volunteers).

If you are under 18, you should consult your parent or legal guardian first before providing your personal data on our website, and bring the attention of your parent or legal guardian to this Statement.

Purpose of Collection of Personal Data

Your personal data will be used for the purposes for which it was collected, which may include:

• to send you updates and information about FGG, the Award or the program/event/activities you have expressed interest in;
• to process your application for membership and provide you with information relating to your membership;
• to coordinate your participation as a volunteer or mentor;
• to facilitate sponsorship or donation arrangements; and
• to explore and develop partnership opportunities.

Transfer of Personal Data

We do not sell, trade, or otherwise transfer your personal data to any third parties. This does not include trusted third parties who assist us in operating our website, conducting our activities or program, or servicing you, so long as those parties agree to keep this information confidential. We may also transfer your personal data when we believe the transfer is appropriate to comply with the law, enforce our website policies, or protect ours or others’ rights, property, or safety or there exists any grounds for the transfer of your personal data as permitted by law.

Retention of Personal Data

We will retain your personal data for as long as necessary to fulfill the purposes outlined in this Statement, unless a longer retention period is required or permitted by law.

Your Rights

You have the right to request access to and correction of your personal data held by us in accordance with the Personal Data (Privacy) Ordinance (Cap. 486, Laws of Hong Kong) (the Ordinance). We may charge a reasonable fee for processing such requests. You may also request us to cease using your personal data for direct marketing purposes at any time without charge.

You also have the right to opt-out of receiving marketing communications You may exercise your rights by contacting us at the following contact details:

24/F, Capital Centre, 151 Gloucester Road, Wan Chai, Hong Kong

info@futuregengirls.org

We will respond to your requests as soon as practicable and in accordance with the Ordinance.

Changes to this Statement

We reserve the right to update or change our Personal Information Collection Statement at any time. We will post any changes to this Statement on our website.

Language

If there is any inconsistency or conflict between the English and Chinese version of this statement, the English version shall prevail.

Contact Us

We hope this Statement clarifies how and why we use your personal data. If you have any questions, concerns, or requests about this statement or our processing of your personal data, please contact us at info@futuregengirls.org.

If you are under 18, you should consult your parent or legal guardian first, and copy them into any emails you send us. This way, they can support you and make sure you understand your options.

By using our website and providing us with your personal data, you consent to the contents of this Statement and our collection, use, and sharing of your personal data as described.